Printer problems and solution
"position. Wait at least 10 seconds and then turn the main power switch to the "
"position. After the main power indicator changes from flashing green to the lit up state, press the [POWER] button.| Problem | Point to check | Solution |
|---|---|---|
PRINTING DOES NOT TAKE PLACE | Is your PC connected correctly to the machine? | Make sure that the cable is connected securely to the LAN connector or the USB port of your PC and that of the machine. If you are connected to a network, make sure that the LAN cable is securely connected to the hub as well. |
| Is the machine connected to the same network (LAN, etc.) as your PC? | The machine must be connected to the same network as your PC. If you do not know which network the machine is connected to, ask the network administrator. | |
| Is the IP address selected correctly? (Windows) | Check the IP address setting. If the machine does not have a permanent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes. To check the IP address of this machine, select "Setting mode" → [System Settings]→ "All Custom Setting List", and print the setting. If the IP address is changed, reconfigure the port setting for the printer driver. => "Setting mode" → [System Settings] → [List Print (User)] → [All Custom Setting List]. See also the Software Setup Guide. If the IP address changes frequently, it is recommended that a permanent IP address be assigned to the machine. => "Setting mode (administrator)" → [Network Settings] | |
| Are you using a printer port created using Standard TCP/IP Port? (Windows XP/Server 2003/Vista/Server 2008/7/8/server 2012) | Check the PC settings. When a port created with Standard TCP/IP Port in Windows is used and the [SNMP Status Enabled] checkbox is , it may not be possible to print correctly. Change the [SNMP Status Enabled] checkbox to . See also the Software Setup Guide. | |
| Is your computer in an unstable state? | Restart your computer. Printing is sometimes not possible when you run multiple applications at once or there is insufficient memory or hard drive space. Restart your computer. | |
| Is the machine specified correctly in the application that you are using for printing? | Check whether the machine's printer driver has been selected from the print window of the application. If the machine's printer driver does not appear in the list of available printer drivers, it may not be installed correctly. Remove the printer driver and then install it once again. See also the Software Setup Guide. | |
| Are the network connection devices operating normally? | Make sure that the routers and other network connection devices are operating correctly. If a device is not powered on or is in an error state, see the manual of the device to correct the problem. | |
| Is the I/O timeout setting too short? | Check with your administrator. If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask the administrator of the machine to configure an appropriate time in [I/O Timeout]. => "Setting mode (administrator)" → [System Settings] → [Printer Settings] → [Interface Settings] → [I/O Timeout] | |
| Was a Notice Page printed? | Check the Notice Page. A Notice Page will be printed to indicate the cause of the problem if a print job cannot be performed as specified and the cause is not shown in the display. Read the printed page and take appropriate actions. For example, a Notice Page will be printed in the following situations.
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| Have functions been disabled by the administrator? | Check with your administrator. When user authentication is enabled, the functions that you can use may be restricted in your user settings. | |
COLOR PRINTING DOES NOT TAKE PLACE | Is the color mode set to [Color]? | Select "Auto" or "Color" for the color mode setting. Windows: The color mode setting is configured on the [Color] tab of the printer driver. Macintosh: The color mode setting is configured in the [Color] menu of the print window. In Windows, [Print B/W] can also be selected on the [Main] tab of the printer driver. If you wish to print in color, be sure to set the [Print B/W] checkbox on the [Main] tab to . |
| Have functions been disabled by the administrator? | Check with your administrator. When user authentication is enabled, the functions that you can use may be restricted in your user settings. | |
TWO-SIDED PRINTING DOES NOT TAKE PLACE | Does the paper type setting of the selected tray specify a type of paper that cannot be used for 2-sided printing? | Check "Tray Settings" in the setting mode. If the [Disable Duplex] checkbox is , 2-sided printing using that tray will not be possible. Change the paper type setting to a type that can be used for 2-sided printing. => "Setting mode" → [System Settings] → [Paper Type Registration] |
| Are you using a special size or type of paper? | For the paper types and sizes that can be used for 2-sided printing, see "SPECIFICATIONS" in "Quick Start Guide". | |
| Have functions been disabled by the administrator? | Some functions may have been disabled in the setting mode. Check with your administrator. When user authentication is enabled, the functions that you can use may be restricted in your user settings. Check with your administrator. | |
DIRECT PRINTING OF A FILE IN A SHARED FOLDER ON A COMPUTER IS NOT POSSIBLE | Is [IPsec Settings] enabled on the machine? | Check with your administrator. When [IPsec Settings] is enabled in the setting mode, direct printing of a file in a shared folder may not be possible in your PC environment. => "Setting mode (administrator)" → [Security Settings] → [IPsec Settings] |
A TRAY, FINISHER, OR OTHER PERIPHERAL DEVICE INSTALLED ON THE MACHINE CANNOT BE USED | Have the peripheral devices that are installed on the machine been configured with the printer driver? | Open the printer properties dialog box and click the [Auto Configuration] button on the [Options] tab. (Windows) If auto configuration cannot be executed, see the Software Setup Guide. |
THE IMAGE IS GRAINY | Are the printer driver settings appropriate for the print job? | Check the settings of the printer driver. When selecting print settings, select a print mode from [Normal], [High Quality], or [Fine]. When you need a very clear image, select [Fine]. Windows: The resolution setting is selected in the [Advanced] tab of the printer driver properties window. Macintosh: Select the resolution in the [Advanced] menu of the print window. (In Mac OS v10.5, select the resolution on the [Color] menu in the print window.) |
THE IMAGE IS TOO LIGHT OR TOO DARK | Does the image (particularly a photo) need correction? (Windows) | Check the settings of the printer driver. Correct brightness and contrast with [Color Adjustment Settings] on the [Color] tab of the printer driver. Use these settings to make simple corrections in a case such as when image editing software is not installed on your computer. |
COLORS ARE OFF | Did you perform [Registration Adjustment]? | Ask your administrator to perform [Registration Adjustment]. => "Setting mode (administrator)" → [System Settings] → [Device Control] → [Registration Adjustment] If the color tones are off, perform [Auto Color Calibration] after finishing registration adjustment. (If the colors are still off after calibration, repeating calibration may improve the results.) => "Setting mode (administrator)" → [System Settings] → [Printer Settings] → [Auto Color Calibration] |
TEXT AND LINES ARE FAINT AND DIFFICULT TO SEE | Was color data printed in black and white? (Windows) | Check the settings of the printer driver. When color text and lines are printed in black and white, they may become faint and difficult to see. To have color text or lines (areas) that could become faint converted to black, select [Text To Black] or [Vector To Black] on the [Color] tab of the printer driver. (Raster data such as bitmap images cannot be adjusted.) |
PART OF THE IMAGE IS CUT OFF | Does the paper size specified by the job match the size of paper loaded into the tray? | Make sure that the paper size setting matches the size of paper loaded into the tray. Windows: The setting is selected in the [Paper Select] tab of the printer driver. If [Fit To Paper Size] is selected, check the loaded paper and the paper size setting. Macintosh: The setting is selected in the [Page Setup] menu. |
| Is the print orientation setting (portrait or landscape) correct? | Set the print orientation to match the image. Windows: The setting is selected in the [Main] tab of the printer driver. Macintosh: The setting is selected in the [Page Setup] menu. | |
| Are the margins set correctly in the layout settings of the application? | Set the margins correctly in the layout settings of the application. If the edge of the image extends outside the printable area of the machine, the edge may be cut off. | |
THE IMAGE IS UPSIDE DOWN | Are you using a type of paper (tab paper, punch paper, etc.) that can only be loaded in a fixed orientation? | When the image size and paper size are the same but the orientations are different, the orientation of the image is automatically rotated to match the paper. However, when the paper can only be loaded in a fixed orientation, the image may be printed upside down. In this event, rotate the image 180 degrees before printing. Windows: The setting is selected in the [Main] tab of the printer driver. Macintosh: The setting is selected in the [Page Setup] menu. (Horizontal only) |
| Is the correct binding position selected for 2-sided printing? | Set the staple position correctly. When 2-sided printing is performed, each page may be printed upside down depending on when the staple position setting. Windows: The setting is selected in the [Main] tab of the printer driver. Macintosh: The setting is selected in the [Layout] menu of the print window. | |
MANY GARBLED CHARACTERS ARE PRINTED | Is your computer or the machine in an unstable state? | Cancel printing, restart your PC and the machine, and then try printing again. When there is insufficient memory or hard drive space, or when available memory becomes low because many jobs are spooled in the machine, the printed characters may be garbled. To cancel printing: Windows: Double-click the printer icon that appears at the lower right of the task bar, open the [Printer] menu, and click [Cancel All Documents] (or [Purge Print Documents]). Macintosh: Double-click the name of the machine in the printer list, select the job that you wish to delete, and delete it. At the machine: Tap the job management display on the operation panel, tap the [Print] tab to change the screen, tap the key of the print job that you wish to delete, and tap the [Stop/Delete] key from the action panel. A message will appear to confirm the cancelation. Tap the [Cancel] key. If some printed characters are still garbled after restarting, ask your administrator to lengthen the timeout setting of [I/O Timeout] in the setting mode. => "Setting mode (administrator)" → [System Settings] → [Printer Settings] → [Interface Settings] → [I/O Timeout] If garbled characters are still being printed after the above measures are taken, remove and then reinstall the printer driver. |
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